AuPS Meeting AuPS

19th - 22nd November 2017
Melbourne, Victoria

Presentation Guidelines

Instructions for the preparation of oral and poster presentations.

General Information

The full conference programme is available here and abstracts may be viewed via the online proceedings.

Presenters will receive email confirmation of their presentation (including the time and date). Please refer to the presentation guidelines below before preparing your talk or poster:

Oral Presentations

Audio/Visual Equipment and Presentation format

Oral Presentations will take place in the Sissons Building in lecture theatres 1, 2 or 3 (as indicated in the programme). All lecture theatres are equipped with ceiling mounted data projectors and windows-based PC. Laser pointers will be provided. PowerPoint presentations can be prepared in either standard (4:3) or wide screen (16:9) aspect ratio.

To ensure the smooth transition between presentations in the session, speakers are kindly requested to upload their presentations via USB to the desktop computer in the lecture theatre where they are scheduled to present. Please do so at least 30min before the start of your session (files will be deleted after each session). We recommend that you check any embedded videos or animated files at this time to ensure the file format is supported.

For those using Macintosh computers, please use fonts that are compatible with MS Windows office. Also be aware that some image formats are not compatible. You may wish to use the compatibility report feature for your presentation, which can be accessed in the ToolBox and Save As dialogue. Please speak to the chair of your session if transferring your file possess a problem, and ensure that you carry the necessary adaptors to connect your laptop to the AV equipment.

We recommend that presenters carry at least one backup of their final presentation on a separate USB or hard drive.

If you require any assitance with IT at the conference, please approach staff at the registration desk or contact the IT Service Desk team at or ph. +61 3 9905 1777 (Mon-Fri: 8am to 6pm).


As a guide, Symposia presentations will consist of 20-25min min presentation with 5-10min question time. Please consult with the convener of your symposium to confirm them timing or your presentation and coordinate the content with other speakers within the symposium.

Free Communication Sessions

Each presentation within the free communications sessions will consist of a 10min presentation with 5min question time.

Please prepare your presentation in accordance with your allocated time. During free communication sessions, the chair of each session will give a warning after 10min, and you will have 2min to conclude. Presentations will be stopped at 12min, and the question time shortened in order to adhere to the strict time schedule.

Poster Presentations

Posters should be displayed in Cosser Hall for the duration conference.

As a presenter you must be in attendance to answer questions about your poster and conduct a short presentation (2min) during your scheduled session. Presentations will occur on Monday (odd numbered poster board authors in attendance).) and Tuesday (even numbered poster board authors in attendance). Presenters will be notified of their time via email once the schedule has been finalised.

If you are traveling to Melbourne for the conference by plane, we recommend taking your poster as carry-on luggage.

Poster dimensions

  • The posterboard area is 175cm high x 85cm wide - your poster must fit within these dimensions.
  • We recommend that posters are prepared in portrait orientation and A0 size (1189mm high x 841mm wide).
  • Thumb Tacks/Push Pins will be available for all Poster Presenters at the registration desk