OverviewAuPS understands that when you access our website or interact with us online, the privacy and confidentiality of personal information is important to you. There are two classes of use: casual browsing of the publically accessible information and documents, particularly abstracts and papers; and access to our membership system, be it to apply for membership, update your membership record, consult the list of members, or register for a meeting and submit an abstract. These two classes of interaction involve different privacy issues.
Casual browsingEvery time a page is accessed on the publically accessible portion of our website, we record:
This information is used to assess the usefulness of our resources, particularly the published abstracts and papers. IP addresses are only used in the case of errors being logged concerning the way pages are created and delivered. We do not analyse the overall pattern of use of individuals. We do not provide any of these data to third parties.
Access to our membership system and related interactive activitiesOnce you request a page from our website that relates to membership in AuPS, you will be transferred to our "secure server". Information passed to and from this server is encrypted, which protects the data from interception by a third party with access to the internet path in use. The use of a digital certificate allows your browser to verify that it is connected to the AuPS secure website. All access to this server is limited to those who can provide a valid username and password. For access to membership data, only members have acceptable usernames. Some parts of the secure server are accessible to non-members, e.g. the membership application forms, registration for meetings, and submission of abstracts, but those parts are also protected by a username and password issued to the user in a way that we are certain we know their email address.
How we use your informationWhen you apply for membership we require basic contact information about you: name, postal address, phone and fax numbers, and email address. We also ask you to name an existing member who can attest to your professional qualifications. We prefer that you provide institutional contact information rather than private.
Your information will be made available to members by way of our secure web site, where a list of members is always available and the database can be searched. It will not be made available to third parties.
Certain information is added to your membership record over time, such as when you last paid your subscription, and how that payment was made. This information is available only to authorised officers of the Society, such as the Treasurer and IT Manager. This information is used only to ensure you remain a financial member.
Information provided for public accessWhen you submit an abstract related to a communication to the Society at one of its meetings, that abstract will be handled through the secure web site while it is under consideration by the Editor, and may be made available to another member if a question related to the content is raised. Once the abstract has been accepted for inclusion in the programme of the meeting it will be made publically available on the Society's normal website.
Financial transactionsOn-line payments from you to the Society are made through the website of the Society's Bank. AuPS does not collect credit card data and so no such details are held by the Society.
Permission to contact youThe email address of every member will be placed on a members email list. In the case of student members, the address is also added to a special purpose student email list. Notices to members from the Society will be posted to these lists from time-to-time, and it is possible for a member to send a message to all other members as well. The messages sent out from this list do not contain the email addresses of all recipients. You can opt out of these email lists at any time. The lists are not made available to third parties.