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Privacy Policy
Overview
AuPS understands that when you access our website or interact with us online, the privacy and confidentiality of personal information is important to you. There are two classes of use: casual browsing of the publically accessible information and documents, particularly abstracts and papers; and access to our membership system, be it to apply for membership, update your membership record, consult the list of members, or register for a meeting and submit an abstract. These two classes of interaction involve different privacy issues.Casual browsing
Every time a page is accessed on the publically accessible portion of our website, we record:- The page accessed
- The date and time of access
- The page that referred you to the page accessed (if any)
- The IP address from which the request for the page came
This information is used to assess the usefulness of our resources, particularly the published abstracts and papers. IP addresses are only used in the case of errors being logged concerning the way pages are created and delivered. We do not analyse the overall pattern of use of individuals. We do not provide any of these data to third parties.
Access to our membership system and related interactive activities
Once you request a page from our website that relates to membership in AuPS, you will be transferred to our "secure server". Information passed to and from this server is encrypted, which protects the data from interception by a third party with access to the internet path in use. The use of a digital certificate allows your browser to verify that it is connected to the AuPS secure website. All access to this server is limited to those who can provide a valid username and password. For access to membership data, only members have acceptable usernames. Some parts of the secure server are accessible to non-members, e.g. the membership application forms, registration for meetings, and submission of abstracts, but those parts are also protected by a username and password issued to the user in a way that we are certain we know their email address.Cookies
We use cookies only to identify users who have logged in with their username and password to our secure server, so they can subsequently access pages for which they have authorisation. We only use "session cookies", i.e. ones which expire once the logged in session is terminated. We do not provide cookie information to third parties.How we use your information
When you apply for membership we require basic contact information about you: name, postal address, phone and fax numbers, and email address. We also ask you to name an existing member who can attest to your professional qualifications. We prefer that you provide institutional contact information rather than private.Your information will be made available to members by way of our secure web site, where a list of members is always available and the database can be searched. It will not be made available to third parties.
Certain information is added to your membership record over time, such as when you last paid your subscription, and how that payment was made. This information is available only to authorised officers of the Society, such as the Treasurer and IT Manager. This information is used only to ensure you remain a financial member.
